of the Finance Committee, June 6, 2000
In attendance: members Nash, Morey, Roberts, Vogt.
Also in attendance Scott Leclerc, appointed to committee but
not yet sworn in, and Town Moderator Dennis Moore.
Chair Morey called meeting to order, 6:35 pm.
Reserve Fund Transfer Requests
FinCom voted to transfer $252.77 from the Reserve Fund to the
Town Hall fuel account, line # 015192014.
An additional request, for $1824, to fund unemployment benefits, (line
015914000) was tabled until the next meeting since this budget line may
be deficit-funded and Chair Morey felt it prudent to save Reserve Fund’s
dwindling balance for possible emergency requests during the final weeks
of the fiscal year.
Election of Officers
Chair Morey nominated Deb Vogt as Chair for Fiscal Year 2001 and she
was unanimously elected. Committee members extended thanks to Chair Morey
for his service over the past year and, particularly, for his initiation
of research into the town’s financial needs. Ms. Vogt promised to continue
the research process.
Ms. Vogt then nominated Peggy Roberts as co-chair, citing the need to
have an assistant to cover meetings when Ms. Vogt was away on business
throughout the year. Ms. Roberts accepted nomination, and she was elected
Chair Vogt initiated a round of introductions of members present and
promised a repeat when an additional new member, Lois Raymond, attends
the next meeting.
Overview of Committee Responsibilities & Goals
Ms. Vogt distributed several research and reference documents for
committee’s use and said she has ordered FinCom Handbooks for each member
from Department of Local Services. She expressed her concern that the FinCom
should work as a team with other town committees and departments and to
that end suggested a reorganization plan (attached to these minutes) which
she hoped all members would read and comment on at next working session.
In response to questions from Mr. Morey, she said this proposed reorganization
plan was based on her own ideas generated from four years on the committee
and that she welcomes input from all members. Mr. Morey expressed his concern
about compliance with Ashby By-laws and Ms. Vogt agreed to get copies of
the by-laws for all members to make sure any reorganization was within
Ms. Vogt said she had asked Ms. Raymond to look at a five year history
of revenues and growth in the town as a way of starting our research process
for this year. She was also interested in looking at ratios and percentages
spent by other towns as a way to understand how Ashby is setting financial
New Finance Officials Forum Report
Ms. Roberts attended on June 2 this annual daylong workshop presented
by the Department of Local Services especially for new finance officials
in cities and towns. She reported on the workshop, saying the meeting had
been incredibly helpful, with detailed explanations of Proposition 2 1/2,
setting of tax rates, reserve funds policies, and the overall working of
town governments. She promised to present more information from the conference
throughout the year and expressed interest in taking advantage of the many
resources offered by DLS to cities and towns, particularly the databank
and consulting services. She has agreed to research what services might
be most useful to Ashby.
Mr. Morey said he was going into police negotiations the next day
and wanted confirmation that the FinCom had agreed to offer a 9% raise
to police (not retroactive) this year, followed by 5% in each of the next
two years. All present agreed this was their recollection of earlier discussions.
July 12, BOS meeting. Ms. Vogt is on the agenda for that meeting and
hoped other members will attend as well, to present her ideas for reorganization,
and to get a sense of direction BOS would like to take this year in the
Next FinCom meeting: set for June 29, to be a working session looking
at the year’s calendar, dividing up research responsibilities, and preparing
presentation to BOS on July 12.
Meeting adjourned at 8:20 p.m.
Peggy Roberts, Clerk