In attendance: members Nash, LeClerc, Raymond, Roberts, Vogt.
Chair Vogt called meeting to order 6:47 pm.
Acceptance of Minutes
#0016 for town office maintenance account $870.00.
#0023 for EMS expenses (ambulance radio repairs), $680.64.
This leaves a balance of $22.98 in the Reserve Fund at the end of the fiscal year. Ms. Vogt reported that BOS were holding additional requests until after July 1.
DOR Annual Town Calendar
Ms. Vogt will develop an adaptation of DOR’s suggested annual calendar, hoping to adopt it for Ashby.
Income and Expenditure History
Ms. Raymond will work with Ms. Vogt to graph the town’s income and expenditures for the past five years.
Ms. Roberts will continue research on Ashby’s stabilization and create a balance/use comparison with other similar and neighboring towns. She reported that the treasurer’s current spreadsheet showed a balance of $187, 965.78 in two accounts where stabilization is held. The treasurer indicated that the ATM 1999 "left over" balance of $2, 490.33 plus interest would be transferred by the end of FY00. After FY01 ATM votes?spending $35,000 for library land plus $32,000 for transfer station expenses, and transferring an additional $120,108.54 into the fund?the fund balance by end of 2001 should be $243,564.65 plus interest. Ms. Roberts felt FinCom should pursue the estimated $17,000 in local receipts projected for the transfer station to replenish the balance.
Mr. LeClerc will work with Town Administrator to investigate software availability and requirements for town finances, with a view to consolidating data entry and reporting for all departments, including FinCom.
Capital Improvements Plan
Ms. Roberts will work with Town Administrator on the CIP, reviewing current status of the plan and working toward completing the plan in this fiscal year.
Ashby Bond Certification
Mr. Nash will investigate Ashby’s bond rating and report on how it might be revised to allow town to borrow via bond issue at some future date.
Ms. Roberts agreed to look at producing some kind of public reporting/outreach for FinCom to keep departments, committees, and town at large aware of financial issues and calendar events, etc.
Ms. Vogt will investigate how moneys earned by individual departments through fundraisers are accounted for in the town’s budget.
Presentation to BOS of Reorg Plan
Ms. Roberts will take Ms. Vogt’s plan and frame it as a presentation, distributing to members before the next meeting, when FinCom will discuss it further. Presentation to BOS was moved from July 12 to July 26 since Lyman Bldg presentation is set for July 12 (and to give FinCom more time to prepare).
Ms. Raymond suggested adding the development of a FinCom "cheat sheet" of questions make sure we analyze impact of all requests for new positions, increases, or capital expenditures.
Peggy Roberts, Clerk